Create Invoices Automatically for Every Imported Order
ERPkit converts imported marketplace orders into validated Dolibarr invoices. Line items, taxes, and totals are carried over automatically — your accounting stays in sync with your sales without any manual data entry.
How Invoice Creation Works
Invoice creation is the third phase of the ERPkit sync pipeline. It takes orders that were imported in Phase 2 and converts them into proper accounting documents in Dolibarr.
Order-to-Invoice Conversion
Each imported order in Dolibarr is converted into an invoice. All line items — products, quantities, unit prices, and discounts — are carried over exactly as they appear on the order. The invoice is linked to the same customer and references the original marketplace order.
Tax Handling
Tax amounts from the marketplace order are preserved on the invoice. ERPkit does not recalculate taxes — it uses the amounts the customer was actually charged, as reported by the marketplace. This ensures your invoices match your marketplace payouts exactly.
Validation
Invoices are created in a validated state, ready for your accounting workflow. Because the underlying data comes from confirmed, paid marketplace orders, there is no ambiguity about amounts. The invoice is immediately available for payment reconciliation and reporting.
Why Automated Invoicing Matters
Manual invoice creation is one of the biggest time sinks in e-commerce operations. ERPkit eliminates it entirely.
Without automated invoicing, every marketplace order requires someone to open Dolibarr, create an invoice, copy line items from the order, enter the correct tax amounts, and validate the document. For a merchant processing 50 orders per day across two marketplaces, that is 100 invoices per day — a full-time job in itself.
ERPkit creates invoices the moment orders are imported. There is no backlog, no end-of-month scramble to catch up, and no risk of missing invoices. Your accounting is always current, which means cleaner financial reporting, faster month-end closes, and fewer discrepancies between marketplace payouts and your books.
For businesses that need to provide invoices to B2B customers or comply with local invoicing regulations, having invoices generated immediately and consistently is not just a convenience — it is a compliance requirement. ERPkit ensures every order has a corresponding invoice, every time.
What the Invoice Contains
Every invoice created by ERPkit is a complete accounting document in Dolibarr, with all the data needed for reporting and compliance.
Line Items
Every product from the marketplace order appears as a line item on the invoice. Product reference, description, quantity, and unit price are all carried over. If the order included shipping charges, those appear as a separate line item.
Customer & Address
The invoice is linked to the same Dolibarr third-party record as the order. Billing address, customer name, and contact details are all present — exactly as they were imported from the marketplace.
Taxes & Totals
Tax amounts are preserved from the marketplace order. The invoice total matches what the customer paid. This one-to-one mapping between marketplace charge and Dolibarr invoice makes payment reconciliation straightforward.
Traceability
Each invoice references the Dolibarr order it was created from, which in turn references the original marketplace order. You can trace any invoice back to the exact marketplace transaction — useful for disputes, refunds, and audits.
Invoice Creation Is Part of Every Plan
Invoice Creation is included in the Core Bundle alongside Product Sync and Order Import. These three phases cover the essential sync pipeline and are included in every ERPkit subscription. See Pricing for plan details.
Frequently Asked Questions
Are invoices created automatically?
Yes. When you run a sync that includes invoice creation, ERPkit converts every imported order into a Dolibarr invoice automatically. Line items, quantities, prices, and taxes are all carried over. Invoices are created and validated in one step.
Can I review invoices before they are validated?
ERPkit creates invoices in a validated state by default because the data comes directly from confirmed, paid marketplace orders. If your workflow requires a review step, you can configure Dolibarr to add an approval step after import.
Does ERPkit handle taxes?
ERPkit preserves the tax amounts from the marketplace order on the invoice. It does not calculate taxes independently — it uses the amounts the customer was actually charged. This ensures your invoices match your marketplace payouts and simplifies reconciliation.
Other Sync Phases
Invoice Creation is one of five phases in the ERPkit sync pipeline. Explore the other phases below.
Order Import
Import marketplace orders into Dolibarr with customer matching and deduplication.
Learn moreInvoices Created the Moment Orders Land
Invoice Creation is included in the Core Bundle. No backlog, no missing documents, no manual entry.